Staffing software: 3 arguments to convince your employees to use it

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Change is good, but you still need to convince your teams of it. The integration of new software always raises questions and concerns. The same applies when it comes to integrating a staffing tool common to the entire company, which replaces the individual habits and processes of each manager. Habits die hard and you can already expect a lot of challenges when it comes to its integration. In this article, we give you 3 shocking arguments, in order to convince your employees to join the Staffing software.

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You facilitate communication between collaborators and project managers

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Staffing is not just a simple project management tool. Staffing involves many challenges: the assignment of tasks, numerous exchanges by internal emails and with employees, an iron organization... But who has never had emails to deal with? Collaborative files that are piling up, without having real visibility on their skills? The impossibility of exchanging on time, about potential collaborators for the project?

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The Staffing software brings this central concept of communication to the project. By centralizing all important information, you ensure simplified exchanges: instant email alerts, the possibility of liking each project, notification of a request or question from a collaborator or employee of the company, etc. Everything is done to ensure an increase in productivity and the fluidity of exchanges.

What's more, your staffing tool centralizes all information related to projects and collaborators in the same place. Employees, project managers, HR and managers all have access to the same information in real time and can communicate more easily on the basis of weak and up-to-date data.

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You optimize the organization and the workload via a global tool

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One Staffing tool is your first ally for:

• Define intervention periods
• Assign them to your collaborators
• Visualize workload
• Follow the evolution of budgets and time spent.

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From an organizational point of view, your Staffing software allows you to know the distribution of projects between your collaborators. In a few minutes, you can check if a project has been completed or a new mission has started, if a collaborator has not been positioned on time, or is noted unavailable during the project period...

As a result? HR, project or operational managers save precious time. They have a real-time overview of the progress of the project and everyone's participation.

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Moreover, by saving time on the positioning of employees, managers can deal with more delicate questions about staffing. For example, is the allocated budget the right one? Do you need a larger fund or do you still have financial resources available? Your Staffing software quickly enlightens you on these questions.

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Your staffing tool highlights your employees

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Last but not least: your staffing tool highlights your employees. Your employees have access to a common tool and can fill in all the information they need for their future recruitment. They are more autonomous and above all, actors on the platform. By offering them more power over their profile, you are offering them a stronger commitment than a simple call with HR, without visibility on the transcription of their profile.

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This access to the staffing software allows them to take into account:

• Their aspirations and skills: from the desire for career development, to the themes that interest them.
• Their time off: so as not to be mobilized on a project at the wrong time,
• Their experiences: their degrees, certifications and professional experiences.

Your employees have access to all this consolidated data. Staffing software also allows you to classify and compartmentalize each skill on a rating scale common to the entire company. Thus, you do not risk unpleasant surprises, since the skills of the collaborator are evaluated beforehand and can be modified at the end of the project.

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In conclusion

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Installing staffing software in your company can raise a lot of questions. The three previous arguments support one main idea: the staffing tool ensures better project collaboration. By developing a 360 vision of the challenges, positioned employees, tasks and time for each mission... HR, operations or staffing managers have all the keys in hand to successfully carry out each project.

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Do you want to go deeper into the subject? We have lots of resources at your disposal to help you go further.

In addition to this subject, find our checklist”Succeed in your digital transformation project every time”.

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Also discover our guides, templates and checklists in the Resources tab.

See you soon at Napta!

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