Skills mapping: the essential reference framework

If all roads lead to Rome, your Napta staffing tool will lead you to an optimal skills map! But first, you will have to stop at the competency framework, a great indispensable tool for all operations, HR or staffing managers. At Napta, we take stock of the importance of the framework to ensure the development of a skills map that is as close as possible to your reality.

The skills framework, the basis for an optimal skills mapping

‍

Before you want map available skills in your company, the competency framework must be established according to them. There are many parameters to take into account and without a good frame of reference, your search for the most appropriate profile to carry out a mission can quickly become time-consuming...

Brief definition of a competency framework

‍

A competency framework is in the form of a list of the skills available and required in the company. In this one, you differentiate the know-how, the interpersonal skills and the certifications of your employees. Technical skills, but also work and behavioral skills, are therefore expected.

‍

Its name “repository” comes from the fact that it is the work base for operations managers, HR managers and staffing managers. Usually taking the form of a dynamic table, all it takes is a glance for an employee to go through it and identify the skills added to their profile. Once completed, all teams have access to the skills map.

What is the use of a skills map in business?

‍

During a process of recruiting or creating a project team, if the company has not carried out a complete inventory of the skills and abilities available, then this mission becomes a real headache. That's where the comes in skills mapping.

Also, for service companies in particular, skills mapping makes it possible to quickly identify the most relevant and competent employees to intervene on a project. Staffing managers and managers have access to it and can, by selecting suitable search filters, find the ideal collaborator since the skills mapping:

• Develops a language culture common to the company.
• Concentrate all the information of all employees in one place. It's becoming easier to relay and share information.
• Allows you to propose career developments, thanks to the aspirations of employees, and monitors their progress.
• Accelerates decision-making, thanks to objective data.
• Ensures that employees have the skills required for the position they hold or want to do.

‍

Some examples of application in business

‍

To better understand the value of the competency framework, we suggest that you discover below some examples of its application in business.

An ideal tool for staffing, operations or HR managers

‍

Staffing and skills management software such as Napta optimizes the search and analysis of suitable profiles, according to the positions requested. Skills mapping will create a unique ecosystem, in which professionals will be able to draw, filter and verify everyone's skills. In a few clicks, they establish their expectations and goals.

This interest is multiple: saving time, setting up concrete research levers, synthesizing the expected skills, filtering the profiles presented, etc. Project management thus becomes easier, since they can offer different profiles to their customers and, if necessary, defend their place.

‍

Discover the 5 steps to build a skills map that suits you.

‍

At the heart of project planning

‍

Who says skills mapping, says project management! Numerous profiles are needed to successfully carry out the current project. This mapping makes it possible to establish an exhaustive list of expected skills and abilities, while having them corroborated with the aspirations of employees.

Managers gain autonomy when selecting profiles, which have all been verified. In addition, it makes it possible to keep the skills of employees up to date. They can notify of any new skills acquired, which is checked and validated by their referent.

A living tool

‍

Your skills mapping is a living tool, a tool that is constantly evolving in its database. It is constantly being enriched with new skills and abilities, as well as new collaborators waiting for projects.

What's more, your competency framework is updated when:

• Punctual evaluations at the end of the project,
• Proposal of new skills in the framework,
• Emails sent to the clusters to warn of these new skills, which allow employees to feed their maps in a few clicks.

To ensure the consistency of your map and its regular updating, we recommend organizing a committee every 6 months. The latter is made up of all project stakeholders, in order to feed their reference system with new skills.

‍

Conclusion

‍

La skills mapping cannot be separated from the repository. Starting from a global reflection, the mapping can be perceived as the result of a funnel method: we start from a global reflection, to meet on the most important. With the difference that it is alive, active and is constantly fed in parallel with the company, the employee's sector of activity, etc.

The competency framework is one of the tools of tomorrow to successfully carry out all your projects, regardless of their scale and objectives.

‍

Do you want to go deeper into the subject? We have lots of resources at your disposal to help you go further.

In addition to this subject, find our White paper “What metrics should you follow to properly manage your staffing and improve your decision-making?”

‍

Also discover our guides, templates and checklists in the Resources tab.

See you soon at Napta!