Structuring resource management to better manage and accelerate growth

Synetis is a consulting firm specialising in cybersecurity. The rapidly growing company had 350 employees in 2025, spread across five practices.

To support this growth, Synetis wanted to professionalise and centralise its staffing processes, which had previously been spread across several teams and tools. The operations department chose Napta to structure employee assignments, improve managerial visibility and align practices with the company's overall strategy.

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The Challenges

Before Napta was integrated, staffing management at Synetis based on disparate tools:

• Each team used its own files, which were often Out of Sync.
• Information on assignments, availability and leave was Fragmented, Manual and Difficult to Maintain.
• Identifying reliable, up-to-date data became a real operational challenge.
  
  

“Staffing was organised using different tools, with all the difficulties that this can range in terms of maintenance and data disparity.”
— Xavier Fournier, Quality Control & Methods Manager

In this context, management wanted to harmonize working methods without disrupting the teams' operations, while improving the quality of managerial decisions.

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The Solution Provided by Napta

Synetis selected Napta as a centralised staffing solution capable of meeting three key requirements:

1. Harmonisation process: Napta allows you to structure the assignment of consultants to projects, while allowing the necessary flexibility for specific practices.
2. Integration with the information system: the solution integrates with Synetis' ERP and HRIS, allowing Automatic data synchronization and avoiding manual re-entry.
3. Consolidated vision and increased clarity: Napta provides different user groups with a clear, consolidated and up-to-date view of resource management, in line with strategic objectives.
   

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“The new tool had to harmonise methods without disrupting the teams' work. Napta was able to strike this balance.”
— Xavier Fournier, Quality Control & Methods Manager

Achieved Results

Since the implementation of Napta, the impacts have been concrete and measurable:

• Immediate time savings: no more multiple calendars and manual coordination of holiday periods. Planning time has been significantly reduced.
• Enhanced clarity: assignment data is now consolidated, making it possible to identify the teams in highest demand and better anticipate recruitment needs.
• Proactive conflict management: thanks to greater visibility, multi-project situations are easier to identify and resolve.

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” We are gaining in readability, in managing conflicts, in anticipating recruitment. It is a real added value.”
— Xavier Fournier, Quality Control & Methods Manager

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Success Factors

Several elements made this project a success:

• Intuitive and user-friendly interface, facilitating rapid adoption by all users.
• Quality project support, with an integration team that listens, is proactive, and responsive support.‍
• Constant developments of the tool, making it possible to keep up with the growing needs of the company.

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“We appreciated the maintenance, the listening to the support and the constant evolutions made to the tool.”
— Xavier Fournier, Quality Control & Methods Manager

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Conclusion

With Napta, Synetis has taken a strategic step forward in the industrialisation of its staffing process, a key element for a rapidly growing digital services company. The company now has a reliable, shared tool that is integrated into its ecosystem, boosting operational efficiency while supporting its growth trajectory.

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” The Napta solution allows us to industrialise the allocation of collaborators to projects. It is a key step in our business. ”
— Xavier Fournier, Quality Control & Methods Manager