What is resource management?
Agathe Placet
Content manager
August 28, 2023
4 min
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The Ressource Management is the engine that fuels business productivity and performance. Equipment, personnel, premises, technologies, finances: so many parameters to consider.
Find out what is the Ressource Management, its fundamentals and the advantages of using a dedicated SaaS solution.
The Ressource Management (literally resource management) consists of organize and deploy resources effectively, whether human, technological or material. The objective is to achieve specific goals in a given period of time, by optimizing the use of resources, costs, etc. This allows you to master your Ressource Management.
Take the case ofan ESN or a consulting firm. The number of resources required to grow the business, or simply to make it work on a daily basis, is significant. The entanglement of these resources makes the Ressource Management a complex mission. For example, without a Ressource Management optimal, some consultants may find themselves overburdened while others are inactive.
The nature of the resources of an ESN (internal link to page not yet created: What are the resources of a service company?)
being varied (personnel, technology, materials, equipment, infrastructure, funds, etc.), the Ressource Management must take a holistic approach.
Infrastructures can be physical (hardware, premises, etc.) or digital (technologies, servers, software, etc.). All of these resources ensure the smooth running of the business.
Good management requires careful planning to ensure that infrastructures are available and in optimal working condition. The Ressource Management must therefore also be resilient : in the event of a server failure, a burnt down premises, etc., the company must have available emergency solutions that can be mobilized.
The same thing turns out to be true for your consultants on mission. An unexpected and prolonged absence and the whole mission may end up in the water.
Staffing focuses onallocation of collaborators to the various projects. It is therefore different from Ressource Management in that it focuses only on collaborators.
In the case of a consulting firm, the distribution of missions is a crucial issue in resource management. Depending on the project, various skills are required. It is, of course,To assign “the right person to the right mission” but not only that. The motivations and professional aspirations of the consultant are just as important, and increasingly so.
In addition, depending on the periods and the number of projects, some collaborators may be underemployed, while others are overworked. This is detrimental to the profitability of the business and the well-being of the staff. The Ressource Management aims then to optimize the TACE (Activity Rate Excluded Leave) and to ensure an optimal distribution of the workload.
Financial management is a key aspect of the profitability and very survival of a business.
This includes several components:
• Budget planning
• Investment analysis
• Risk Management
• Anticipation of financial needs, etc.
These various aspects give the company a clear vision of its economic health, in order to guide its strategic decisions. It can use various financial analysis tools.
Collaborative tools, project management software, CRM, ERP, etc.: as they develop and structure, businesses adopt a myriad of technological solutions in order to optimally manage their resources and processes.
One Ressource Management effective ensures that the tools communicate with each other thanks to a permanent interconnection.
The company thus guarantees a coherent, optimized and constantly updated flow of information.
Faced with rapid changes in the market, the company must regularly assess its resource management processes in order to remain competitive. To do this, it can use the PCDA method (Plan, Do, Check, Act):
• Plan : setting goals
• Faire : implement the plans
• Verify : assess performance after a given period
• Act : take corrective measures
Periodic evaluations, followed by improvement actions, ensure that the company adapts its strategies and resources to market changes and internal developments. An operation SaaS is preferred to facilitate interconnection with other tools and the updating of data in real time.
The Ressource Management includes many aspects and mobilizes all of the company's services. For increased efficiency, it is therefore recommended to opt for specific software for resource management.
Using resource management software has the undeniable advantage of allowing you to automate a whole series of tasks that are time-consuming and yet essential to your Ressource Management. Mistakes and repetitive tasks are eliminated, while employees can focus on high value-added missions.
For example, this may include automatically assigning consultants based on their skills and the project request.
Using predictive models and machine learning algorithms, resource management software analyzes historical data to predict future trends.
This”Futurcasting” is a bargain: the company anticipates challenges and adapts the strategy and allocation of resources accordingly.
For example, an IT company observes that artificial intelligence is becoming a dominant trend in its sector. She predicts that, in 5 years, 60% of her projects will require AI expertise. The company is therefore starting now to train its current employees and to hire new talent specialized in this field.
A solution of Ressource Management Such as Napta is designed for communicate with other tools used by the company (budget planning and accounting, human resources, etc.).
The integration of the tool into the company's ecosystem allows a smooth data flow between platforms and ensures a global vision of operations. This integration ensures that data is always up to date, relevant, and available for critical decisions.
Resource management - or Ressource Management - take care of effectively match the company's resources, whether human, material or technological, with its objectives.
Among the essential aspects of resource management is in particular staffing, i.e. the optimal allocation of employees to various projects. The company thus ensures that the consultant's skills - but also his aspirations and motivations - are aligned with the needs of the project.
Given the critical nature of resource management, its global aspect, but also its complexity, the adoption of a software dedicated to Ressource Management proves to be indispensable.
Such a tool automates a number of tasks, avoids errors and is integrated into the company's application ecosystem, allowing you to optimize your resource management as best as possible.
Do you want to go deeper into the subject? We have lots of resources at your disposal to help you go further.
In addition to this subject, find our white paper”The keys to an optimal staffing process”.
Also discover our guides, templates and checklists in the Resources tab.
See you soon at Napta
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